CPC is thrilled to welcome the National Archives and the Presidential Libraries as partners in CPC. We are excited about this new collection, but really we should call it collections. Although the digital items originate from NARA, within NARA there are many different organizations that hold collections. We have items from all thirteen Presidential Libraries (Hoover through George W. Bush) but we also have items from NARA’s Electronic Records Archive and from its regional offices.
Having NARA as a partner in CPC is hugely important as its Presidential Libraries cover the modern-day presidents. This partnership will give users the chance to search across the NARA digital collections along with our other partners. It helps CPC reach its goal of bringing together a critical mass of materials to be a valuable resource to researchers and educators.
Amber and I headed west two weeks ago to beautiful Vancouver, British Columbia, for the great Digital Libraries Federation Forum. We presented about Connecting Presidential Collections, explaining the basics of the project. We also talked about the main challenge we have encountered so far in the project: the inability of potential partners to participate in CPC.
Although we have reached out in various ways to more than 200 organizations (and responses have been uniformly enthusiastic), we have less than 20 partners. We wanted to learn about the barriers that make it hard for organizations to participate in CPC. (To participate, organizations send us an export of metadata about their digital collections.) We created a survey for organizations to tell us a little bit about their challenges. The responses indicated that digital expertise is lacking in many of these smaller presidential sites, libraries, and museums. And although many said they lacked technical expertise (and perhaps confidence), many indicated that they had interest in digital collections and the technologies that support them.
The specific reasons that organizations can’t participate in CPC range widely but some more common reasons came down to needing:
more money (usually for people),
more technology (for example a content management system to host a digital collection),
a better understanding of how to use the technology (being able to update the website, for example).
There is also the question of priorities. Some organizations still do not prioritize making their digital collections available online.
We stressed to the DLF Forum community that our work of evangelizing the importance of digital collections is not done. Although much of the conference focused on new technologies and new approaches to digitization, preservation, and access, we wanted to make it clear that organizations still need support to make their collections digitally available. And encouragement and knowledge from the community of people at the DLF Forum could help these organizations.
We had useful conversations with people from the Digital Public Library of America (DPLA) who encouraged us to direct organizations that need help to the appropriate service hub in their state. Each DPLA service hub “offers its partners services that range from professional development, digitization, metadata creation or enhancement, to hosting or metadata aggregation.” Some potential CPC partners might be able to turn to the DPLA service hub in their state or area for assistance in making their collections available digitally. Not all states have service hubs at this time but the DPLA is working hard to reach all areas of the country, and I am confident they will be successful in the next few years. If a potential partner works with DPLA, CPC can also include the metadata in our site. There are no issues with duplicating metadata in DPLA and CPC because our site is a more targeted search while DPLA reaches a wider audience. We will include this information in our CPC educational materials to reach potential partners.